We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website.

1. Data Controller

The data controller responsible for the processing of your personal data is:
Bikepolo Graz e.V.
Hochsteingasse 43, 8010 Graz

Email: graz@bikepolo.at

2. Collection and Processing of Personal Data

We collect personal data that you voluntarily provide when you use the contact form on our website. This includes:

• Name
• Email Address
• Time of Contact
• Message Content

These data are used solely for the purpose of responding to your inquiry and addressing your request. Providing additional data is optional.

3. Purpose of Data Collection

The personal data you provide will be processed for the following purposes:

• Handling inquiries submitted via the contact form
• Communicating with you regarding your inquiry

4. Legal Basis for Data Processing

The processing of your personal data is based on the following legal grounds:

• Consent: You have voluntarily provided your data by submitting the contact form.
• Contractual Necessity: The processing is necessary for us to respond to your inquiry and take further steps if needed.

5.Data Sharing

We will only share your personal data with third parties if it is necessary to process your inquiry or if we are legally required to do so. We will not share your data for any other purposes.

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purpose of processing your inquiry or as required by law. Once your inquiry has been resolved, your data will be deleted unless legal retention periods apply.

7. Your Rights

In relation to the processing of your personal data, you have the following rights:

• Right to Access: You may request information about the personal data we process about you at any time.
• Right to Rectification: You may request the correction of inaccurate or incomplete personal data.
• Right to Erasure: You may request the deletion of your personal data under certain conditions.
• Right to Restriction of Processing: You may request the restriction of the processing of your personal data under certain conditions.
• Right to Object: You may object to the processing of your personal data when it is based on our legitimate interests.
• Right to Data Portability: You have the right to receive your data in a structured, commonly used, and machine-readable format and to transfer it to another controller.

If you wish to exercise any of these rights, please contact us using the details provided.

8. Data Security

We implement appropriate technical and organizational measures to protect your data from loss, misuse, or unauthorized access. This includes security measures such as encryption of data during transmission.

9. Changes to the Privacy Policy

We reserve the right to update this Privacy Policy as needed. The most current version will be published on our website.

Last updated:  14. February 2025